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Benefits of a PMO

Benefits of a PMO
By Cora Systems

Organizations today can enjoy a high level of project success through the establishment of a Project Management Office (PMO). The PMO within an organization tends to be a department or a group of people that sets and handles standards by which projects are managed. The PMO focuses on putting processes in place that ensure a standard approach is taken with projects. Let’s look at some of the benefits of a PMO:

  1. Increased Accuracy: The PMO increases the accuracy of projects in terms of the budget, resources and schedule associated with them. By being accurate or predictable you will ensure that your projects are less likely to fail and also that the project teams are more likely to be consistent.
  2. Costs: Directly linked to the point above is cost savings. Cost savings are a definite when accuracy comes into the equation. By being more accurate from the beginning of the project right through to the end will reduce the chances of changes needing to be made.

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Risk Management Within Your Project Management Process

Risk Management Within Your Project Management Process
By Cora Systems

Having a process in place to manage your projects is highly recommended as it gives project managers a set structure to work from. However no matter how tight this process is there is always the threat of something coming out of the woodwork and putting a halt to the project. Therefore it is highly advisable to include risk management in your project management process.

I have seen that by having a project management process which includes risk management will increase the chance of projects and programs being completed and implemented successfully. A well planned process needs to be flexible enough to handle the unexpected and ensure that a project is delivered on time and within budget. An organization that fails to include risk management into their project management process faces a possible threat to the success of the overall project.

Risk management should be discussed at the beginning when the project manager is drawing up the plan. Read the Complete Article

Establishing a Project Management Office

Establishing a Project Management Office
By Cora Systems

Establishing a Program/ Project Management Office PMO is going to beneficial to any organization however the way in which you plan and build this PMO will determine its success for the future. An adequate amount of time will have to put into this task to ensure that you get the desired result. An effective and well-designed PMO will allow an organization to produce a higher quality project with few resources and less risk.

The following are a few tips on how to build an effective PMO:

  • Get Support: A substantial amount of change will have to take place in order for a PMO to be established. Therefore you will need to gain the necessary support from executives and management as their current roles and responsibilities may be required to change. This step is the basis which a successful PMO is built upon.
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Quick Tips: Keeping Your Project Secure

Quick Tips: Keeping Your Project Secure
By Cora Systems

In most organizations, a project management tool holds all the project information within a single platform for efficiency and freeing up the flow of this information between the layers. However a clear balance needs to be set between this flow of information and keeping your project secure from unauthorized viewers.

A project manager needs to have this balance worked out; as part of their role is to ensure that the right people have access to the right information in order to complete their job. However there tends to come a time where the information could fall into the wrong hands if the process of information within a project management tool is not monitored correctly. Unfortunately for a project manager, security is less about the technology and more to do with human error.

So how does the project manager ensure that information associated with a project or projects is being kept fully secure within a project management tool? Read the Complete Article

What To Keep in Mind When Managing Multiple Projects

What To Keep in Mind When Managing Multiple Projects
By Cora Systems

Time to market is one of the most important factors when it comes to the management of projects. However today’s projects are more complicated and dynamic than ever before and it is becoming increasingly common for project managers to face the task of managing multiple projects simultaneously.

It requires a certain skill to be able to manage multiple projects, budgets, resources and schedules at once. Unless it is done correctly the management of these components on a multiple level can be difficult.

A few tips to keep in mind when managing multiple projects:

  • The Ideal Project Manager: The successful management of multiple projects tends to come down to the project manager. A project manager of multiple projects must be able to adapt to the different teams and initiatives involved across the board. They should have the skills and capability to communicate and handle all project related information and delegate tasks among the teams/projects.
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Common Project Management Mistakes – Take Two

Common Project Management Mistakes – Take Two
By Cora Systems

Project management doesn’t always end up being straight forward as any project manager will know. Mistakes do and will happen and even the smallest ones have the ability of getting into the workings of a project and knocking them off course. Last year I published a blog post on the “12 Common Mistakes in Project Management” which attracted much attention and debate among its readers. However these 12 project management mistakes were merely the tip of the iceberg when it comes to the management, managers, stakeholders and teams associated with projects. Therefore for this week’s blog I have decided to revisit this topic with common project management mistakes – take two.

Project management mistakes aren’t always easily avoidable, they can make you get off-track and spend more time and money than necessary. However, being aware of these common mistakes will hopefully focus you enough to ensure that you don’t end up making them. Read the Complete Article

Moving to Advanced Project Management

Moving to Advanced Project Management
By Cora Systems

It wasn’t very long ago that Project Management was done using a pencil and paper. However as times have moved on so has the means of managing a project. Modern day project management is done via Excel & Word documents and even more so is the popularity of feature packed project management software. However, some organizations are apprehensive about investing into this modern/ advanced project management.

Spreadsheets are always going to be used in organizations for managing projects, even though they are not designed as a project support tool. The reason they are so widely used is that they are conveniently available on almost every computer and users don’t tend to require training. However what you gain in convenience you do lack in other areas and features.

Project Management Software tools are quickly becoming a popular and powerful means of successfully deploying a project. Read the Complete Article

Holding onto Project Sponsor Support

Holding onto Project Sponsor Support
By Cora Systems

One of the secrets to project success is having a good project sponsor and a strong relationship between that project sponsor and the project manager. The relationship between any project manager and its sponsor is a partnership. Their strong partnership is embedded by their agreement to deliver the defined expected results. While the project manager is in charge of ensuring a project runs smoothly and communicating the requirements to the rest of the project team where necessary, the project sponsor is ultimately responsible for creating a sustainable environment for the project to operate successfully and deliver its benefits.

However, the relationship doesn’t always run smoothly and there may be times when it can become strained. Lack of support from the support’s side of the project tends to be one of the more common issues that can creep out of the woodwork. Having a tense relationship with your project sponsor can be difficult to manage, but a project manager needs to be able to deal with them. Read the Complete Article

What Is a Project Management Methodology

What Is a Project Management Methodology
By Cora Systems

Modern project management is said to have begun in the 1950s when there was a drive to organise work into projects and communicate this work across a number of teams and departments. As time has moved on the means and best practice of managing projects has grown.

The lifecycle of a project tends to run over the following headings:

  • Initiation
  • Planning/ Designing
  • Execution
  • Control
  • Close

What is a Project Management Methodology?

A project management methodology is a series of repeatable methods, processes and best practices that should be followed by project managers when managing a project in order to deliver a higher rate of success. Methodologies provide project managers with a roadmap of key deliverables to ensure no tasks are missed during the course of the project. It also guarantees that the rest of the project team are reading from the same hymn sheet. Read the Complete Article

Budgeting in Project Management

Budgeting in Project Management
By Cora Systems

Organizations are facing challenges regarding their budgeting in project management. Pressure to follow through with only the projects that are going to be successfully and carry less risk is mounting. As a project manager you need to keep budgeting queries and be aware of benefits at all times throughout the project. You will need to answer plenty of questions regarding budget such as; How much is this project going to cost us? Have all budgetary items been accounted for including man hours, equipment, outside resources etc. In brief, can this project be delivered successfully within an assigned budget?

How your budget is distributed can determine the success of a project. A project that is completed within the predetermined schedule and reaches the goals set should not in theory be considered a success unless the project meets its budgetary requirements. Therefore project managers would need a high level insight into their financials to ensure the project won’t overrun the initial financial plan. Read the Complete Article

Recommended PM App

Recommended PM App

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