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The Importance of the Project Sponsor’s Involvement

The Importance of the Project Sponsor’s Involvement
By Gina Abudi

First, let’s define Sponsor. According to the Project Management Institute’s, The Project Management Body of Knowledge (PMBOK®) Guide, the Sponsor “is the person or group [of people] that provides the financial resources, in cash or in kind, for the project.” As defined by Wikipedia.com, “….(t)he project sponsor will be a senior executive in a corporation who is responsible to the business for the success of the project.”

While the project sponsor may not be involved in the day-to-day operations of the project in usual circumstances, he/she is the champion of the project. Project managers (PMs) should be able to rely on the sponsor to be involved in the project beyond just the initial support of initiating the project. The larger the project, the more involvement that might be required from the sponsor to help ensure a successful end result. The sponsor does have quite a few responsibilities, including:

  • Developing the business case
  • Securing funding
  • Selecting the project manager
  • Assisting in the development of the project scope and charter
  • Securing resources – human resources, facilities, equipment, etc.
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Project Management Approach For Business Process Improvement

Project Management Approach For Business Process Improvement
By Gina Abudi

Process improvement initiatives are continuous. By ensuring that the initiative is managed as a strategic project, there are increased opportunities for success. As organizations grow, they need to continuously analyze and refine their processes to ensure they are doing business as effectively and efficiently as possible. Fine-tuning processes gives an organization a competitive advantage in a global marketplace.

Process improvement is a strategy and a tool to help an organization meet its long term goals and objectives. One key goal for all organizations is to meet the demands of their clients – both internal and external. Clients’ needs change – whether due to economic factors, new product introductions, mergers or acquisitions, expansion or contraction. Continuously reviewing processes for potential improvements and efficiencies enables companies to adapt effectively to their clients’ changing needs.

Sometimes improving one process may inadvertently have an adverse affect on other processes. Read the Complete Article

How to Capture Lessons Learned

How to Capture Lessons Learned
By Gina Abudi

Do you capture your lessons learned? If you do, how effectively do you capture them?

There are many reasons why lessons learned are not captured, or, if they are captured, not used, including:

  • Lack of time
  • Lack of management support
  • Lack of resources
  • Lack of clear guidelines around collecting the information
  • Lack of processes to capture information
  • Lack of knowledge base to store and search information captured for future use

We all have good intentions to do so, but often don’t get around to effectively capturing lessons learned from projects. Often, if we do try to capture lessons learned, we do so at the very end of the project – getting the team together to try to remember what worked and what didn’t. With short projects – maybe just a few weeks in duration – this might work well some of the time. Read the Complete Article

Information Distribution in Project Management

Information Distribution in Project Management
By Gina Abudi

Ensuring that the right people (such as stakeholders, project team members, project sponsors, etc.) get the right information at the right time for project status updates and to make decisions on projects requires a great deal of planning. Effective distribution of information relies on the selection of the right tools and methods to ensure you reach the people you need to reach in the manner beset suited for them to evaluate and/or make decisions.

Communication Methods

The method to communicate that you select should be based on:

  • The type of information to be distributed
  • The audience requirements
  • The timeline for a required response

Any or all of the following are acceptable methods for distributing project information to stakeholders and other relevant interested parties:

  • Project team meeting
  • Individual, one-on-one meetings
  • Stakeholder meetings
  • Video conferencing
  • Conference calls
  • Email
  • Portal or project intranet site
  • Collaborative work management tools

The method you choose is based on your audience, the environment, company policies and/or access to software, the size of the project and other factors. Read the Complete Article

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1 – A1 Enterprise 286 – Karl Fischer
2 – Aaron Sanders 287 – Kathlika Thomas
3 – Abdulla Alkuwaiti 288 – Katy Whitton
4 – Abhijat Saraswat 289 – Kay Wais
5 – Abhilash Gopi 290 – Kaz Young
6 – Adam Leggett 291 – Keith Custer
7 – Ade Miller 292 – Keith L.
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