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Go Team! Building Motivation Into Your Project Management

Go Team! Building Motivation Into Your Project Management
By Jennifer Kentmere

Whether you’ve been brought into an organization to manage a project or you’ve put together your own team for a client, a freelancer faces some unique problems with team motivation.

Your team might be scattered, working remotely, living in different time zones, even on different continents. Maybe they’ve never worked together before, and maybe this is the first time you’ve worked with them.

Almost certainly, you’ll have no direct authority. You aren’t their line manager and aren’t responsible for appraisals.

So what can you do to keep your team motivated and your project on track?

Understanding your team

What are each of your team members’ goals? What makes them tick? If you understand what they want out of this project (money, exposure, portfolio building, networking opportunities, a vested interest in the project’s success etc) you can take a more individual approach to motivating each team member, rather than using a one-size-fits all approach. Read the Complete Article

What Is a Project Milestone?

What Is a Project Milestone?
By Jennifer Kentmere

A milestone is an event during the life of a project that signifies a new stage. Often a milestone is reached when a key task or deliverable has been achieved.

Milestones are set along the critical path of your project plan.

Why Might I Want To Set Them?

  • Scheduling

    Setting milestones can help keep your project on schedule. When you reach a milestone it is a chance to re-visit your project plan and identify any problems in your project schedule.

  • Celebrating success

    Like any milestones in life, completing a stage of your project is a cause for celebration. Especially if you are working on a long-term project, reaching a milestone can be a chance for you to congratulate yourself on a job well done.

  • Project evaluation

    Re-visiting your project plan from time to time is essential and reaching a milestone is a good time to step back from the project and take a critical look.

Read the Complete Article

What To Do if Your Project Falls Behind Schedule: A 5-Point Plan

What To Do if Your Project Falls Behind Schedule: A 5-Point Plan
By Jennifer Kentmere

Sometimes no matter how well you plan, estimate and schedule, a project can fall behind schedule. It may be because of something out of your control, lack of experience in that particular field or just plain old life getting in the way.

So once you have found yourself in this situation, what should you do?

1 – Don’t Panic!

The first thing to remember is not to panic. You are behind schedule, but this is why you have a project plan: so that you recognise situations before they become problems and do something about them.

2 – Assess the situation

Take a look at your project plan and ask yourself:

  • What is the new finish date of your project if everything continues on this track?
  • What resources would be needed to bring your project back on schedule?
Read the Complete Article

Projects vs Tasks: How to Break Down Your Work

Projects vs Tasks: How to Break Down Your Work
By Jennifer Kentmere

It’s easy to get bogged down in To Do Lists and feel like you’re drowning under Post-it Notes.

Especially if you have multiple projects on the go, it can be difficult to know where to start with your workload and swimming can very soon turn into drowning. Even though it feels like you are working hard, your productivity can drop as your stress levels rise.

But by breaking Projects down into Tasks you can very quickly regain control of your work and once again feel like you’re back in your element. With this simple method you don’t have to learn to use project management software either.

1. Know the Difference between a Project and a Task

I have covered What We Mean By A Project in a previous article but put simply, a project:

  • Is a piece of work with a defined beginning and end
  • Has a specific goal or objective
  • Takes place within a pre-arranged timeframe

A task on the other hand:

  • Is a defined piece of work within a project
  • Can be seen as a ‘unit’ of a project: the smallest parts that a project can be broken down into.
Read the Complete Article

Project Management Basics for Freelancers: What We Mean by a “Project”?

Project Management Basics for Freelancers: What We Mean by a “Project”?
By Jennifer Kentmere

A project:

  • Is a piece of work with a defined beginning and end
  • Has a specific goal or objective
  • Takes place within a pre-arranged timeframe

What makes freelancing so appealing is that freelancers are usually hired to work on a project-by-project basis and get the satisfaction of a completed job, rather than work the routine day-to-day slog so many salaried workers complain about.

Examples of projects:

  1. A freelance documentary director is hired to work on a one-off documentary about hats. The objective is the finished documentary. The project runs from the time the director is commissioned by the producer, to the day that filming is wrapped (or whenever their services are no longer required).
  2. A wedding planner is hired by a couple to plan and organize their Big Day: that is the objective. The project starts when the couple hire the planner and finishes when the wedding day is over (or shortly after if the planner is dealing with the photography albums etc).

Read the Complete Article

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