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“What If” You Managed Your Resource Plan Better?

“What If” You Managed Your Resource Plan Better?
By Kristyn Medeiros

How are you getting the truth?

I talk to people every day who struggle with resource capacity and demand planning. It’s a challenge to see what people are working on and if people are available to take on more projects. Often times they are focused on the day to day work, like an individual project or tasks within one project. Others are focused only on the big picture – how much of my team is working towards strategic work versus maintenance work? The reality is that both of these pieces of the puzzle are needed to complete the picture. The trick is actually connecting them.

Why that’s not really the whole truth

Although you’re getting the macro and micro views, you’re missing the middle layer. This is the layer that connects the two and allows you to be proactive and reactive as needed. Read the Complete Article

Project and Portfolio Management Quiz: Are You Top Down or Bottom Up?

Project and Portfolio Management Quiz: Are You Top Down or Bottom Up?
By Kristyn Medeiros

Why does it matter?

Both the top down and bottom up approaches are integral to project and portfolio success. However, it will significantly help you to know what your current approach is. With this awareness comes discussion on whether this is the approach you want. Many PMOs start out with a bottom up approach, but eventually grow and mature in to the top down approach. Both methods are needed, but using a top down approach signifies PMO maturity and influence across the organization.

Use the questions below to determine what your tendencies are today. Think about how you and your PMO members would act today, not your desired end state.

  1. What matters most to you?
    1. Having a single place where the team can store their project details
    2. Having data available to facilitate strategic conversations

    3. Seeing reports that aggregate project data from multiple project managers

  2. It’s 5pm on Friday afternoon.

Read the Complete Article

Four Common Project Portfolio Dashboard Mistakes

Four Common Project Portfolio Dashboard Mistakes
By Kristyn Medeiros

Portfolio dashboards are a fantastic way to track metrics and progress across the organization. They provide insight in to project status, financials, and roadmaps, to name a few. Ultimately, the goal of dashboards is to give a big picture of how the work done day to day aligns with the company’s strategic goals and objectives. Without this knowledge, it’s impossible to make sure the company is moving forward in the direction it needs to go. Dashboards should tell the story of projects and portfolios, communicate a consistent message to a broad audience, and provide visibility to those who may not otherwise have it.

Mistake #1: The information is not useful.

While creating a dashboard is not difficult, creating a useful and significant one can be. Dashboards are meant to support and guide the right conversations. When presenting a dashboard to an audience, the collaborative discussion that comes from the information is the benefit of the dashboard. Read the Complete Article

How Resource Requests Made Me a Thankful PMO Manager

How Resource Requests Made Me a Thankful PMO Manager
By Kristyn Medeiros

Thanksgiving time always gives me the chance to take a step back and look at all the things that I am grateful for. Of course, I am thankful for family, friends, my health, and all the things that make my world go around. But beyond that, there are things in life I view as “niceties” and make my life and job a lot easier.

This year, I am especially thankful for resource requests. You laugh, but I’m serious. A few years ago, my job was crazy, and honestly, miserable. As a PMO Manager, I supervised our entire PMO and needed to make sure everything ran smoothly. The team of project managers were executing the process to the letter, yet somehow we were still consistently delivering projects late. We invested in professional project management training. I walked through each project with them, going over every detail. Read the Complete Article

A Tale of Terror and Delight: How Time Tracking Improved this Project Manager’s Life

A Tale of Terror and Delight: How Time Tracking Improved this Project Manager’s Life
By Kristyn Medeiros

When I walked in to my PMO Manager’s office and sat down for our one-on-one, I was not expecting to hear the one sentence I never wanted to hear. “We’re going to start tracking project time.” Nooooo! My boss tried to make it positive by listing benefits. Yes, it would be nice to have historical data, but it’s not necessary for me to be able to do my job. And yes, it would be to see just how much time my project team members are spending on their work, but I don’t need that much detail. I’ve never done it before, and certainly don’t need to start now. As soon as I promised my boss I would give it the old college try, he informed me this is now part of my performance goals. Read the Complete Article

Building a PMO: Four Key Considerations

Building a PMO: Four Key Considerations
By Kristyn Medeiros

Whether your PMO is brand new or has been around for years, the vision is one of the key components. Without it, each person is beating to their own drum and moving in a different direction. Powerful and guiding, a clear vision will align everyone to make sure we’re all moving towards the same goals.

How do you go about creating a vision? This seemingly daunting task isn’t so bad when you break it down in to pieces. In this checklist of considerations, we’ll walk through structuring your PMO vision. If your PMO already has a vision, put it to the test by seeing how it stacks up against our criteria below.

Consideration #1: What is the scope of departments/teams the PMO will interact with?

PMOs can work with one department or many. For example, an IT PMO will provide project management support to all of IT, including teams like Infrastructure and Application Development. Read the Complete Article

Recommended PM App

Recommended PM App

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