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Project Management Huts

A Project Management Hut is a collection of articles, covering the whole process to manage a project, from project initiation to project closure, including all the necessary templates, and written by one or more elite project managers.

Below is the list of available Project Management Huts on PM Hut. More on the way…

Project Management Process by John Filicetti
A Project Management Primer by Nick Jenkins
A Quick Guide to Project Management by Manjeet Singh
Project Management for Construction by Chris Hendrickson
Project Management Handbook by Wouter Baars.
Introduction to Project Management by JISC infoNet.


More Articles

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Estimating Resource Requirements – Non-Person Resources

Estimating Resource Requirements – Non-Person Resources (#9 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

You may also need to factor in the availability of nonperson resources such as supplies, equipment and facilities. To do this, create a nonperson availability sheet similar to previous example:

WBS Activity Resource needed Time in hours Date (s) needed
4.1 Design brochure
  • Computer
  • Color Printer
80 4 to 29 April
4.2 Brochure review meeting
  • Meeting room with computer connected to projector
3 4 May
4.3 Make copies of draft brochure
  • Color Photocopier
2 5 May

Now that you have an idea of your resource requirements and their availability, go back to your Gantt chart. You might need to re-adjust it in order to take into account your team members’ or other nonperson resources’ availability.

Next in the Hut A Quick Guide to Project Management:

Project Planning Process – Creating Your Project Plan

Previously in the Hut A Quick Guide to Project Management:

Getting and Estimating Resource Requirements – People

Manjeet Singh has over 17 years of experience acquired in a wide variety of industries with a focus on project and program management at Software Makers and Global IT Services companies throughout the world. Read the Complete Article

Getting and Estimating Resource Requirements – People

Getting and Estimating Resource Requirements – People (#8 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

Now that you have a better overview of the activities and schedule of your project, you have to determine the resources that you will need to execute the activities. You will need resources such as people, material and other supplies. For example, in a website design project you would typically need graphical designers and programmers, access to rooms to hold your meetings, software, computers, and so on.

Let’s begin with the most important resource – people. You will need to determine the skills required for accomplishing the activities of your project. After this phase, you need to match people to those skills. A good way to do this is to create a skills sheet that matches skills to activities. Also keep columns for the name of people, their start dates, their cost – this information can sometimes be obtained at the same time. Read the Complete Article

Project Planning Process – The Gantt Chart

Project Planning Process – The Gantt Chart (#7 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

A Gantt chart is a very useful project management tool that provides you with an overview of your schedule (something that the network diagram did not).

Here is the Gantt chart for the build shed project:

A Typical Gantt Chart

A Typical Gantt Chart

A Gantt chart does not show the relationships between the activities of your project. However, a number of project management software packages allow you to show such relationships on a Gantt chart providing you with an overview of the schedule, and the critical path of your project.You have now learned how to flesh out the activities involved in a project, determine the sequence of the activities, and establish a schedule. You are now ready for the next step – determining the resources that you need to accomplish your project activities. Read the Complete Article

Project Planning Process – Network Diagrams

Project Planning Process – Network Diagrams (#6 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

The WBS allowed you to identify groups of activities that you need to accomplish in your project. However, the WBS does not show the dependencies or sequence between these activities. A network diagram will allow you to illustrate this. Once your network diagram is ready, only then can you realistically start determining your project’s schedule.

Here is a simplified network diagram for the “Build Shed” project:

Example Network Diagram

The above network diagram shows the relationships (arrows) between the main activities (rectangles) that are required to build a shed. You can flesh out the following information from the above diagram:

  • The Cut wood activity can be carried out in parallel to the Build shed base & Supervise cement hardening ones – this of course assumes that you have different teams working on each set of activities.
Read the Complete Article

Project Planning Process – The WBS

Project Planning Process – The WBS (#5 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

To begin the project planning process, start working on the WBS, which is an effective tool that helps you list all the tasks involved in your project. The WBS allows you to group all the tasks under main activities ensuring that you have a clear overview of what you need to execute during the project.

A good way of developing your project’s WBS is by using the major milestones/deliverables that you identified in your SOW. Once the milestones have been identified, brainstorm with your project team to detail the tasks that you must accomplish in order to achieve the milestones. If you and your team are familiar with the project, a milestone approach will work very well. If this is not the case, then consider including in your workshops someone who may not be on your project team but has previously completed a similar project. Read the Complete Article

Project Planning Process – Introduction

Project planning process – Introduction (#4 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

You have now gained more knowledge about your project. Working on the SOW helped you refine a number of aspects of your project. You should now start project planning, which involves:

  • Detailing the activities that make up your project – you will use the Work Breakdown Structure (WBS) to accomplish this.
  • Creating a network diagram to determine the dependencies among the activities.
  • Identifying the resources (people, equipment, facilities, etc.) you need for the project.
  • Establishing a schedule for your project and refining its scope.
  • Putting all of the information into a project management plan that will become the baseline document for your project. Remember to get the plan approved by the main stakeholders of the project.

Next in the Hut A Quick Guide to Project Management:

Project Planning Process – The WBS

Previously in the Hut A Quick Guide to Project Management:

Project Initiating Process

Manjeet Singh has over 17 years of experience acquired in a wide variety of industries with a focus on project and program management at Software Makers and Global IT Services companies throughout the world. Read the Complete Article

Project Initiating Process

Project Initiating Process (#3 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

This hut assumes that your project has already been selected, and that a Project Charter has been produced. A Project Charter is generally a document that provides a short description of the project and designates the Project Manager. Sometimes a commercial contract also leads to the initiation of project especially in firms specialized in providing professional/consulting services.

Your project has been selected, and you have been appointed as the Project Manager. You should now use the Project Charter or commercial contract, to get the wheels spinning in motion. At the minimum your Project Charter should:

  • Designate you as the Project Manager with the authority to use resources to bring the project to completion — this is formally done by the project sponsor/main stakeholders.
  • Provide a short description of the result, outcome, product or services to be produced by the project.
Read the Complete Article

Defining What a Project Is

Defining What a Project Is (#1 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

You have been handed a project by your organization. Your job now is to effectively manage the project to completion. For your project to be successful, you need to understand what exactly constitutes a project, and which criteria are used to determine whether a project is successful or not.

A project has the following characteristics:

  • A start and end date: projects have dates that specify when project activities start and when they end.
  • Resources: time, money, people and equipment, used by the project. For example, to produce a brochure you will need a team (designers, copywriters, creative directors, etc.), equipment (computers, printers, paper, delivery trucks, etc.) and money to pay the salaries/fees, buy equipment, and so on.
  • An outcome: a project has a specific outcome such as new highway, a satellite, a new office building, a new piece of software, and so on.
Read the Complete Article

A Quick Guide to Project Management

Hut by Manjeet Singh

About Manjeet Singh

Manjeet Singh has over 17 years of experience acquired in a wide variety of industries with a focus on project and program management at Software Makers and Global IT Services companies throughout the world. Manjeet has an Executive MBA from the HEC Management School, and is the author of the website www.projectminds.com that provides a free guide to project management, and offers other project management-related resources.

Project Management Material in this Hut

Defining What a Project Is
The Project Life Cycle
Project Initiating Process
Project Planning Process – Introduction
Project Planning Process – The WBS
Project Planning Process – Network diagrams
Project Planning Process – The Gantt Chart
Project Planning Process – Getting and Estimating Resource Requirements – People
Project Planning Process – Getting and Estimating Resource Requirements – Non-Person Resources
Project Planning Process – Creating Your Project Plan
Project Executing Process – Kick-off Meeting
Project Executing Process – Role of the Project Manager: Managing and Leading
Project Executing Process – Team Building in Project Management: Ensuring Your Team Works Well
Project Executing Process – The Importance of Communication
Project Controlling And Monitoring – Introduction
Project Controlling And Monitoring – Review Meetings
Project Controlling And Monitoring – Resolving Project Conflicts
Project Controlling And Monitoring – Resolving Project Problems
Project Controlling And Monitoring – Controlling Change
Project Closing Process – Introduction
Project Closing Process – The Project Evaluation Report

This hut is complete. Read the Complete Article

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