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The RACI/ARCI Matrix for Structuring Roles in Project Management – Introduction

The RACI/ARCI Matrix for Structuring Roles in Project Management – Introduction (#1 in the series The RACI/ARCI Matrix for Structuring Roles in Project Management)
By Swapnil Gyani

Teamwork is often seen as an effective way to accomplish work goals. And there is no doubt that when teams work well together the results can be impressive. Unfortunately, the opposite is true and all too common: Teams that fail to work well can also fail to deliver the desired results.

When several people work on a project it is easy to assume that someone else is taking care of a particular detail or assignment. It is also easy to point fingers and assign blame when one of those jobs is done poorly or not done at all.

Many factors can contribute to the underperformance of a team, but unless responsibilities and accountabilities are clear, there can be a significant risk that problems will arise. Read the Complete Article

What is the RACI/ARCI Matrix in Project Management?

What is the RACI/ARCI Matrix in Project Management? (#2 in the series The RACI/ARCI Matrix for Structuring Roles in Project Management)
By Swapnil Gyani

The RACI/ARCI Matrix is a responsibility assignment matrix system that brings structure and clarity to assigning the roles people play within a team. It is a simple grid system that you can use to clarify people’s responsibilities and ensure that everything the team needs to do is taken care of.

It is a system that brings structure and clarity to assigning the roles people play within a team. It is a simple grid system that you can use to clarify people’s responsibilities and ensure that everything the team needs to do is taken care of. Sounds complicated, how do I use it? Using the RACI/ARCI system, you list every task, milestone and decision, then clarify who is responsible, who is accountable, and where appropriate, who needs to be consulted or informed. Read the Complete Article

Guidelines for Creating a RACI-ARCI Matrix

Guidelines for Creating a RACI-ARCI Matrix (#4 in the series The RACI/ARCI Matrix for Structuring Roles in Project Management)
By Swapnil Gyani

Outcome of the RACI/ARCI process is a two-dimensional matrix, with functions or tasks on one axis and participants or roles on the other. Sample matrix might look like this:

Sample Raci/ARCI Matrix (Diagram)

Sample RACI/ARCI Matrix
There are certain guidelines that should be followed when RACI/ARCI matrix is created. Tasks or functions have to be named clearly and non-generic (not like “administrative work”) , using action verbs (for example, “monitor network performance”).

When you fill the table, you should keep in mind following rules:

  • The golden rule of the RACI/ARCI model is that there should be only one A. Two or more As will create confusion.
  • More than two Rs in the same row means duplication of work. In that case try to split the task into smaller pieces.
  • No Rs in a row means a gap, because nobody will be responsible and work will not be done.
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Benefits of Using the RACI-ARCI Matrix in Project Management

Benefits of Using the RACI-ARCI Matrix in Project Management (#3 in the series The RACI/ARCI Matrix for Structuring Roles in Project Management)
By Swapnil Gyani

Below are the benefits of using the RACI/ARCI Matrix for structuring roles in Project Management:

  • Many factors can contribute to the under-performance of a team, but unless responsibilities and accountabilities are clear, there can be a significant risk that problems will arise.
  • With complex, time-sensitive or mission-critical projects, or in situations where people are ducking responsibility, it is often worth taking the time to think through the roles that you and your team members must play in every task that your team undertakes. Without this clarity, you will most-likely find gaps, duplication and confusion. Teamwork will be frustrating, inefficient and you are less likely to deliver good results. In these situations, the delegation of tasks and other responsibilities can be too important to leave to chance.
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