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Benchmarking Your PMO

Benchmarking Your PMO
By Tushar Patel

Every year, Innotas conducts a survey of project management professionals – Project Managers, PMOs, CIOs, and IT Management – to help get a sense of trends in project and portfolio management. Over the years, several trends seem to continue, while new insights always seem to enter the forefront, regardless there is always something interesting to share, debate, and reflect on.

Here are my favorite findings from the 2016 survey:

Over 70% of organizations report not having enough resources to meet incoming project demand

This is one of those findings that I do not find surprising, in fact, I am surprised that this number is not 100%. I have never come across any organization that has resources sitting on the sidelines, just waiting to be utilized. There is always more work to be done than available resources to carry out the work. The question always is, “Are my resources working on the right things?” They are always busy and you are always resource-constrained, but how effaective are your resources? Read the Complete Article

5 Ways For PMOs To Give Back

5 Ways For PMOs To Give Back
By Tushar Patel

The holidays are a great time to take a step back and reflect on the year. With #GivingTuesday just a few days ago and an inspiration to give back to our communities, we thought it would fun to cover ways the PMO can give back to their internal community – the organization.
PMOs are constantly giving back to their organizations, as you start to think about 2016, here are the top things to consider adding to the list:

  1. Adding More Business Value

    If there is one thing a PMO can do to help themselves and their organizations, it’s to focus on adding more business value. Too often project management professionals focus on the output of their efforts, and not on their outcomes. For example, focusing on project completion or hitting project milestones – while all of these are great and necessary metrics to track, they do not do much in the way of assessing the impact your efforts made on the organization or the business as a whole.

Read the Complete Article

The Essentials of Project-Centric Resource Execution for Improved Resource Management

The Essentials of Project-Centric Resource Execution for Improved Resource Management
By Tushar Patel

Resource management should start with resource planning. Prioritizing and scheduling people to ensure they are working on the right projects at the right time is critical because it does not matter if you are executing well, unless you are executing on the right things well. Next, it is essential to look at project-centric resource execution.

On the surface, talking about execution may not sound interesting because as project management professionals, we all believe execution is one of our strong points. To test this theory, ask the following questions:

  • Are your resources setup to execute on-time and on-budget?
  • Can you confidently say your project resources are not over-booked or stretched too thin?

  • Can you easily request and justify resource requests if something changes with your project?

  • Is there an agreed upon resource assignment process for managers and project managers?

Read the Complete Article

Selecting a Project Portfolio Management (PPM) Solution: Three Key Criteria

Selecting a Project Portfolio Management (PPM) Solution: Three Key Criteria
By Tushar Patel

Project Portfolio Management (PPM) software will bring several benefits to any organization, regardless of size, industry sector, or maturity.  PPM software will increase your visibility into the work your resources are executing, enable you to prioritize new work that is being requested, make your organization run more efficiently and ultimately increase the ROI of your projects, resources, and applications – resulting in greater business value. When choosing a solution and vendor, there are several criteria that should be evaluated, here are my top three:
 

#1 – Top-Down Portfolio Approach

I hear time and time again that CIOs and PMOs struggle with demonstrating business value – one reason is because they are hyper focused on execution. Execution is important, in fact, it is really, really important (more on this later). However, I would argue that strategically planning your projects and resources before you start execution is even more important. Read the Complete Article

Predictive Project Portfolio Analysis

Predictive Project Portfolio Analysis
By Tushar Patel

It seems that the speed of business is ever-increasing, spurred on by agile development models and strategies to shorten go-to-market times for new products and internal initiatives.

For project managers, this means the challenge of accurately forecasting, planning for, budgeting and staffing projects is becoming more complex in return. To stay competitive, organizations need the ability to predict which group of projects will generate the most value when the inevitable market or environmental changes occur. This isn’t easy, as this requires forecasting or foreshadowing resource needs and project timelines with high accuracy.

So what’s the solution? Predictive portfolio solutions automate the planning and re-planning process, enabling organizations to quickly adapt to changes –and save time and money. Predictive technologies also enable key insights for future resource bottlenecks and provide a recommended schedule for helping you decide what to work on and when. Here are some important points to consider when making the shift towards becoming a predictive organization. Read the Complete Article

Recommended PM App

Recommended PM App

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