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How to Deliver Challenging Projects

How to Deliver Challenging Projects
By Cora Systems

Every two projects aren’t the same, some may be easy others more difficult. However some project will test even the best project manager’s skills and expertise. Project managers will have to endure their fair share of challenging projects over their career. The method by which you deal with the challenge will determine the success of your project.

I have gathered a number of tips that may be useful for project managers facing difficult projects:

  1. Breakdown: One challenging project can be very daunting so perhaps a simple solution for this would be to break it down into smaller more manageable projects. Taking the project in baby steps will make the light at the end of the tunnel that little bit brighter.
  2. Strong project team: Having a strong and experienced project team behind you will definitely give you the advantage when it comes to the managing of projects.

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Guidelines to a Project Charter within Project Management

Guidelines to a Project Charter within Project Management
By Cora Systems

The Project Charter within Project Management is one of the most important tasks to be assumed to formally authorise a project. The aim of the Project Charter when managing projects and programmes is to detail the overall vision of the project, objectives, scope, deliverables, organisation and the implementation plan. It helps you to establish the direction, organisation and implementation of the project. It will also ensure you control your project scope as you will define exactly what it is that you want to achieve. The format of a project charter can vary, however the aim will always remain the same.

Creating a project charter tends to be easier said than done and shouldn’t be started until there is a full understanding of the project and all the key stakeholders and players have been assigned and meet.

Why should you create a Project Charter? Read the Complete Article

5 Tips for Efficient Budgeting Within Project Management

5 Tips for Efficient Budgeting Within Project Management
By Cora Systems

Organizations today are facing increasing pressures when it comes to their budgets around project management. There is a real need to only invest in a project that will be successful. Budgeting queries and benefit awareness should be forefront in the mind for the assigned project manager. How much is this project going to cost? Have all budgetary items been accounted for including man hours, equipment, outside resources etc. To sum up, can this project be delivered successfully within an assigned budget?

Budget distribution can determine the success of a project. Any project that is completed within the predetermined schedule and reaches the goals set should not be deemed a success without the project meeting its budgetary requirements. Therefore today, project managers need financial insight to ensure their projects don’t overrun its financial plan.

A few tips to keep in mind when managing your projects to ensure they stay within budget would be:

  1. Review and Forecast the budget frequently: By not examining the project budget forecast frequently can ultimately leave you in a position of no return.
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Project Scope Management

Project Scope Management
By Cora Systems

Project Scope Management

Figure 1: Project Scope Management

Today organizations are facing situations where great ideas get shelved due to their expectations. Project Managers need to be able to show others the expectations and vision project “X” will bring once completed. As you can envisage, planning is essential in the successful management of projects and this where the project scope management becomes valuable.

A scope statement is probably the most important document produced for a project however it can be over shadowed and ultimately put on the long finger leading to project creep. The project scope is developed within the initial planning stages of a project and could be looked at as being a blueprint for a project. When fully utilised the project scope details the characteristics of the project once it is completed, this also helps manage the expectations of the project stakeholders to ensure they know exactly what was agreed from the start. Read the Complete Article

PMO – Program Management Office Functions

PMO – Program Management Office Functions
By Cora Systems

The inclusion of a program management office in line with their project management software tool has become a popular choice amongst organizations and project managers in recent years. The decision to implement a PMO is often taken when the number of projects being undertaken by an organization has grown to the point where the costs involved in delivering them and the risk of failure to the business is so great that centralized control and standardized processes are a necessity.

A program management office is a structure that organizations design to provide them with assistance and assurance around change management and delivery of projects and programs. A program management office or as it’s more commonly known, a PMO, can support a basic single project or program through to an organization’s entire program of work.

When a new program of work is launched within an organization a PMO is given the tasks of managing it. Read the Complete Article

Choosing the Right Project Management Software

Choosing the Right Project Management Software
By Cora Systems

Project management software is becoming a must-have product for organizations by providing its employees with the ability to access up to date information at a click of a button. Organizations tend to start out with a basic system for managing their projects with the likes of excel sheets; however as a business grows they may need to look into a more functional and structured tool.

Finding the correct balance when choosing the right project management software can bring with it some difficulties. Currently there are many tools available to organizations big and small; therefore choosing the tool that matches your requirements will take time and patience.

Evaluating Project Management Software

When taking on the task of researching and evaluating the options available it would be worth keeping the following points in mind:

  • List your requirements: It is important that you have a strong understanding of what it is you want to accomplish by implementing a project management system.
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Benefits of Saas for Project Managers

Benefits of Saas for Project Managers
By Cora Systems

In the past businesses who ran projects would have to buy, build and maintain their project management software. However with more and more software companies offering software as a service (Saas) models the pressure on these businesses to sustain their software is reduced. This model is having a very positive impact on the small to medium sized businesses by allowing them to have the ability to compete with the bigger players in their industry.

So what are the benefits of Saas models for project managers:

  • Access: Saas models give project managers the ability to get instant access to their project information through their web browser.
  • Easy to implement and use: Compared to in-house project management software models the implementation process for Saas models is significantly lower. Saas models tend to be easy to use as most of the users have the advantage of being internet savvy.

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Getting the Most Out of Your Resources When Managing Projects

Getting the Most Out of Your Resources When Managing Projects
By Cora Systems

Organizations depend significantly on their resources as they are the backbone to the successful implementation of projects and therefore it is important that every member of the team performs to their optimal level.

Simply gathering a group of individuals together and setting them to work on a project doesn’t guarantee success, as they may not work effectively as a team. Creating an effective team that works well together is not something that just happens; it takes a lot of hard work, dedication and sometimes a bit of luck to achieve.

So how can a project manager get the most out of their project team?

  1. Motivate: Self esteem is what fuels people’s motivation levels. Individuals with high self esteem will have a power of enthusiasm around them to complete tasks and ultimately feel good about themselves, others however who suffer from lower self esteem won’t get the same satisfaction.
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Project Management and Project Failure – Why Your Project May Not Be Seeing 5 Stars

Project Management and Project Failure – Why Your Project May Not Be Seeing 5 Stars
By Cora Systems

A project will be regarded as a failure if it doesn’t deliver what was required, in line with constraints set from the off-set. From initiation to completion the project manager must ensure that certain aspects of the project such as time, budget, quality and expectations are monitored and managed tightly. A project can be considered a failure if these aspects don’t match the expectations stated prior to the project.

There are many ways in which a project could be deemed a failure. For this article I have gathered some of the more common reasons why a project can fail.

  1. Lack of or poor project management: The project manager is the backbone of a project and provides the team with the necessary direction and guidance to see a successful project through to the end.
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10 Benefits of a Project Management Software System

10 Benefits of a Project Management Software System
By Cora Systems

Gone are the days of post-it notes and white boards as a way of managing the components of a project, today a business has the opportunity to invest in a system that will provide them with the necessary control and visibility of their system of work.

Whether your business is small, medium or large, a project management software solution can provide your business with the structure and organization needed to manage numerous tasks, projects, programs, time and resources. A project management system allows project managers to have strict guidelines in place to enable them to get from their current position to their ideal one. A project management system can be the lifeline for an organization as budget, time and resources are put to their best use.

So what benefits can a business gain from implementing a project management software solution? Read the Complete Article

Recommended PM App

Recommended PM App

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