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Moving Toward a Productive Organizational Culture

Moving Toward a Productive Organizational Culture
By Keith MathisPM Expert Live

Recognizing the culture of your organization is vital in order to understand how your employees think and act. Organizational culture is the way your company acts and conducts business. It is influenced by the treatment of workers, organizational values, leadership, vision, strategy and direction, and the type of atmosphere. Each of these affects every aspect of the business. What’s your ability to make decisions? How do you manage conflict and stress? Do your employees trust you? If you’re not there already, your goal should be to move your organization into one that encourages their employees to do their best.

There are five types of organizational culture. Let’s look at the characteristics and dangers of each. Do any of these sound like your organization?

  1. Ritualistic Culture

    This culture focuses on rules and does everything by the book. They follow a strict chain of command.

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Project Manager Skills

Project Manager Skills
By Keith MathisPM Expert Live

Labor disgraces no man; unfortunately, you occasionally find men who disgrace labor. – Ulysses Grant (1822-1885), 18th US President

In this article we’re going to focus on the necessary skills a project manager must possess in order to be effective. While this may be common knowledge to some of you, let’s first look at what a project is and some obstacles that it may face.

A project is a temporary process which has a clearly defined start and end time, a knowable set of tasks, a management structure and a budget that is developed to accomplish a well-defined goal or objective. We deal with projects of various size and length in all aspects of our lives. It could be a building project, a marketing campaign, or, on the home front, getting our kids’ rooms clean. A project is deemed successful if it is:

  • Within the allocated time period
  • Within the budgeted cost
  • At the proper performance or specification level
  • With acceptance by the customer
  • With minimum scope changes
  • Without disturbing the main work flow of the organization
  • Without changing the corporate culture

There are also certain obstacles that can try to derail a project. Read the Complete Article

Risk Planning in Project Management

Risk Planning in Project Management
By Keith MathisPM Expert Live

When taking on any endeavor, you have to be prepared for the inevitable risk that will arise. No project ever runs perfectly. Snags will arise. You need to be prepared for what you will do when the time comes or, even better, you need to know how to prevent as many hurdles as possible.

A risk is any uncertain event or condition that may take place. All risks have a cause and a consequence. However, not all risks are negative. Some risks may be an opportunity. There are six processes to follow when planning and managing risk.

Risk Management Planning

According to the A Guide to the Project Management Body of Knowledge – 3rd Edition (PMBOK®), “risk management planning is the process of deciding how to approach and plan the risk management activities for a project.” Whether you decide to identify risks before the project begins or in the middle, a Risk Management Plan should be drafted. Read the Complete Article

How to Evaluate Your Project

How to Evaluate Your Project
By Keith MathisPM Expert Live

When working on a project, it is vitally important to continually evaluate and monitor it to ensure that you are staying on track and on budget. This can be very time consuming and difficult if you do not have the proper training.

Evaluating a project is collecting and analyzing data to determine whether the objectives have been achieved. It measures the efficiency, effectiveness, and impact of the project. Monitoring the project provides information that an evaluator can use to aid in decisions about improving, continuing, or discontinuing a project. It includes tracking various aspects of the project.

In order to track the various sections, a scorecard may be used. Scorecards are categories of key measures that evaluate the effectiveness of organizations, divisions within organizations, programs, projects, and sometimes multiple projects. They can often include customer/employee satisfaction, operational efficiency, revenue measures, and milestone measures for goals. Read the Complete Article

What Is The PMP Certification Test Like?

What Is The PMP Certification Test Like?
By Keith MathisPM Expert Live

Your PMP® certification test will cost $405.00 if you are a PMI® member and $525.00 if you are not. You will actually save $25.00 by joining PMI® and then signing up for the test. All fees for the PMP® certification will be paid to PMI® and they will notify you of your approval and give you a link of approved testing sites in your area.

The PMP® certification test consists of 200 multiple-choice questions in a timed atmosphere of four hours. The electronic system will grade only 175 questions and will discard 25 pre-selected questions. The test focuses on PMBOK® as its foundational information for about 80% of its content. The other 20% is based upon areas such as quality, process improvement, and general management of people and teams.

The certification test is taken at a testing site in your local community. Read the Complete Article

Areas to Focus on when Studying for the PMP Exam

Areas to Focus on when Studying for the PMP Exam
By Keith MathisPM Expert Live

As you prepare for the certification, it requires that you spend a great deal of time in certain areas of knowledge transfer. The amount of preparation depends on how well you know the PMBOK® and how closely you run projects to that standard. The PMP® certification has a database of between 6,000 and 7,000 questions that are used to test individual’s knowledge of project management.

Because of this large database of questions, it is possible for two people to take the test at the same time yet their test is very different. It is also possible that your test will emphasize something more or less than someone else’s.

Participants become frustrated because they spend so much time studying only to have one or two questions come from a particular focus area. We will recommend some focus areas which have a tendency to be included in most certification tests. Read the Complete Article

12 Test Taking Strategies for the PMP Exam

12 Test Taking Strategies for the PMP Exam
By Keith MathisPM Expert Live

Test taking strategies vary depending on the individual and how much experience and exposure he or she has to standardized tests. The PMP® certification is an international test, which can be intimidating due to its formality and its security.

The following strategies can be used to assist you in obtaining a higher percentage when taking the certification test.

Strategy #1 – Make sure you have sufficient time to study so that you are well prepared for the test.

Studying for the PMP® certification and being fully prepared prior to taking the test is of most importance. This certification test should not be taken lightly with the idea that you can pull answers off the top of your head. This test requires current information from the PMBOK® fourth edition. If you have studied other PMBOK® editions, understand that definitions and processes have been updated and changed. Read the Complete Article

No Close Down Plan Or Post Mortem For Ending A Project – Project Management Mistake # 14

No Close Down Plan Or Post Mortem For Ending A Project – Project Management Mistake # 14 (#14 in the series 15 Deadly Project Management Mistakes Government Agencies Make Which Cost Them Revenue, Time & Efficiency)
By Keith MathisPM Expert Live

One of the great strengths of having your project team trained is how they handle the close down and post mortem of the project. Our trainers have asked countless attendees during each course how many of them utilize a close down plan and a post mortem for ending a project. Ninety-nine percent indicate their agency and project teams bypass this process.

Project managers in the position of deciding how to close down a project properly and to conduct a post mortem are hindering the future development that can be learned by not including these two pieces in their planning. The close down plan brings the project to an effective close while handing it off to the customer without any gaps in service, quality, or communication. Read the Complete Article

Allowing Turf Battles To Impact The Project Team – Project Management Mistake # 13

Allowing Turf Battles To Impact The Project Team – Project Management Mistake # 13 (#13 in the series 15 Deadly Project Management Mistakes Government Agencies Make Which Cost Them Revenue, Time & Efficiency)
By Keith MathisPM Expert Live

Turf battles between departments and agencies frustrate the progress of your project team. Teams are being forced to play politics with individuals over turf issues and personal preferences. Some project managers are even unaware of the abuse their teams endure surrounding turf. On one occurrence a manager refused to give information and data which was needed to successfully drive a project forward. This same manager even informed his direct staff that they were not to support the requests being made from a particular department. This turbulent culture slows down the progress of your project and increases your team’s frustration.

How are turf battles created

Turf battles are allowed due to individuals holding jobs for long periods of time and being treated as untouchable. Read the Complete Article

No Project Communication Plan – Project Management Mistake # 10

No Communication Plan – Project Management Mistake # 10 (#10 in the series 15 Deadly Project Management Mistakes Government Agencies Make Which Cost Them Revenue, Time & Efficiency)
By Keith MathisPM Expert Live

Communication plans can benefit the project by detailing exactly how much interaction a project team will have with the various stakeholders of a project. We will examine how to create a communication plan as well as problem areas to where communication is lost or misunderstood on a project.
Have you ever been working on a project and feel that you do not know what is happening? Have you ever attended project meetings only to leave more confused afterward than before you came? All of this revolves around communication. Communication within a project is one of the most important tools for making sure that people get clear directives and do what they are supposed to do. Read the Complete Article

Recommended PM App

Recommended PM App

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