Attain Better Business Organization With Online Project Management
By Dana Larson
In today’s business world, people are busier than ever. Workloads have increased significantly, and everyone wants to put forth more effort to ensure their business can improve and increase revenue. And when everyone is busy and running around like the proverbially chicken with its head cut off, an office environment can get pretty disorganized.
For those of us working in services firms where we manage a certain amount of client accounts, strong organization can be the difference between a happy client and a client who leaves our firm. Working to stay organized in client documents, information, projects and communication is what we all need to produce quality work for our clients and keep them working with us as long as possible.
But how do people get organized? It’s not a course to take in college, and sometimes the most productive people have the messiest desks in the office. So what makes a person “organized” and “efficient”? There are 5 key traits possessed by an organized individual.
- Setting Goals
By setting goals, these people have a clear idea in mind as to what they’d like to accomplish, and can identify the steps they need to take to reach that goal.
Lists don’t only help with remembering groceries. List can be a great way of outlining what they plan to accomplish each day, or the steps involved in completing a project.
Organized people identify what jobs are the most important, and attack those first. This helps alleviate stress and less important tasks are then accomplished easily.
You may think this is counter-productive, but an organized person can take a small break during the work day or go on mini-vacations and enjoying themselves without worrying about work back at the office.
Developing routines that can be modified if needed is the key to getting the most work done. Someone may schedule all their data entry tasks in the morning and their writing tasks in the afternoon as that is when they feel they can accomplish those tasks the best.
These traits are wonderful to have, and can keep an individual organized in their personal life as well as their professional life. However, if you are a business owner, you need to make sure everyone on your team can function by using these traits.
Teach them how to get organized, and give them the right tools to empower their organizational skills.
Online solutions for project management are great at organizing business information and individual task lists. A good project management system will allow for hierarchical project planning, task scheduling, reporting and file management to store important documents.
So how can a good project management system encourage the traits of the highly organized individuals? Let me show you.
- Setting Goals
Organize projects in a way that gives them a deadline, or name a project as an objective, and input tasks that roll up to achieving the goal. A system like this will keep all tasks and projects well-organized.
Keep lists for what needs to be accomplished to achieve a goal, ideas for upcoming projects and important documents to review pertaining to the client. And you should also be able to keep your grocery list on one of these, too.
Ensure that the project management system you choose allows users to schedule work and move it around as necessary. Priorities change, and knowing what tasks need to be accomplished first can mean greater productivity toward achieving your goals.
Schedule in time for breaks if you need to, but the act of knowing what tasks you’ll be working on the next day can mean that you enjoy your evening when you go home at night. You don’t worry about what you will be doing at the office tomorrow, because it’s already scheduled.
Schedule tasks and projects that promote habit development. Each Monday can be your reading day. Every morning can be your writing time. Organize your schedule so you can get the most work done in the most efficient manner.
Being busy is a good thing – you just need to know how to organize the busy to get the most out of your day. In order to ensure your team is as organized and efficient as possible, it’s important to find the right tools to improve their success. Online project management is a great solution for businesses looking to keep client projects and information organized in a way they can easily reference later.
And you can’t beat the feeling of knowing that everyone is working on what they should be working on, and information is organized appropriately.
Dana Larson is the Marketing Manager for OnePlace – the online business organization solution to empower individuals to be successful, which increases the success of their business. With features including online project management and team collaboration, OnePlace helps businesses stay organized and productive. OnePlace is based in Minneapolis, MN. Dana and the OnePlace team blog on business efficiency solutions is http://blog.oneplacehome.com.