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Project Management Controlling Phase
By Michele Berrie, Queensland University of Technology

Definition: ensuring that project objectives are met by monitoring and measuring progress regularly to identify variances from the plan so that corrective action can be taken.

Controls show that the project is producing the required results (that meet predefined quality criteria), is on schedule in meeting its targets using previously agreed resources and funding and remains viable against its business case. Controls balance benefits against costs and risks.

In conjunction with the execution phase, the project manager will be watching the progress of the project and ensuring that variances from the plan are identified and reported on and using a Project Change Request if required.

The project manager, the project team and the reference group will handle operational issues and minor variances. The steering committee will take action on major issues and deviations, which are strategic. The project manager should prepare the presentation of information for the steering committee to make informed assessments and decisions.

This phase includes:

  • Project Status Report for regular monitoring and reporting
  • Project Change Request for requesting significant project changes

Queensland University of Technology (QUT) is a highly successful Australian university with an applied emphasis in courses and research. Based in the city of Brisbane with a global outlook, it has 40,000 students, including 6000 from overseas, (QUT Statistics) and an annual budget of more than AU$500 million. Courses are in high demand and its graduate employment rate is well above the national average for Australian universities.

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