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Project Management Process – Phase 1 – Initiating – Select and Brief Project Planning Team (#6 in the Hut Project Management Process)
By John Filicetti


Before you gather the project requirements, you need to select project planning team members. Use the Concept Proposal to identify key individuals who can help you gather requirements and plan the project during the Planning Phase. After initial selection of the project team (further refinement of your needs will take place after the creation of the Project Schedule) hold a kick-off meeting to allow you to introduce team members, discuss the project overview, discuss project roles and responsibilities, and review any documentation created or collected to date. Identify any training needs during the meeting. The training will be scheduled and obtained at a later date.

If time allows, you might want to have team-building exercise such as an icebreaker, especially if the team has never worked together before.


  • Identify preliminary skills needed for the project from the requirements gathering
  • Select initial team
  • Hold Project Kick-off Meeting
    • PM reviews use of, and expectations for the project collaboration workspace with the project team
    • PM reviews project roles and responsibilities
    • Review project objectives
    • Identify any training needed


Owner of This Step

  • Project Manager

Next in the Hut Project Management Process:

Project Management Process – Phase 2 – Planning Overview

Previously in the Hut Project Management Process:

Project Management Process – Phase 1 – Initiating – Charter and Announce Project

John F. Filicetti, PMP, MBA
John Filicetti is a Sr. Sales Engineer/PM-PMO-PPM Consultant with a great depth of experience and expertise in enterprise project management, project management methodologies, Project Portfolio Management (PPM), Project Management Offices (PMOs), Governance, process consulting, and business management. John has directed and managed project management teams, created and implemented methodologies and practices, provided project management consulting, created and directed PMOs, and created consulting and professional services in such areas as project portfolio management, Governance, business process re-engineering, network systems integration, application development, infrastructure, and complex environments. John has enjoyed many years as PMO Director for large corpoations in the Seattle area and leads the PMO Roundtable discussion group and forum.

John has attained a Bachelor’s degree in Industrial Education/Technology from Washington State University and an MBA from St. Mary’s College in Moraga, CA.

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