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Project Monitoring – Project Management Controlling Phase
By Michele Berrie, Queensland University of Technology

The Project Plan should have included a schedule for steering committee meetings and other key points to ensure regular tracking of project progress and release of status reports. Additionally, the plan should have identified milestones and project kill points, that is, go/no go decision points for the action of senior management, the steering committee or other authority.

Steering committee meetings may be scheduled around milestone and kill point dates, and while meetings are not formally required on a specific timeline (eg every 4 or 6 weeks) it is expected that at least one meeting will take place within a 3 month period. The project manager should prepare a Project Status Report for the committee. Additional material may include specific highlights and achievements, as well as a visual representation of stages of completion of the WBS and other issues such as cost status. The mechanism for requesting changes is the Project Change Request.

Queensland University of Technology (QUT) is a highly successful Australian university with an applied emphasis in courses and research. Based in the city of Brisbane with a global outlook, it has 40,000 students, including 6000 from overseas, (QUT Statistics) and an annual budget of more than AU$500 million. Courses are in high demand and its graduate employment rate is well above the national average for Australian universities.

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