The Purpose of Project Initiation and Project Organization
By The Office of Government Commerce – OGC, UK
Project initiation involves clear definition including the clarification of scope, resources, responsibilities, and plans. This activity is dedicated to establishing a firm foundation and planning the work to be done. A key purpose of this activity is to draw up an agreed way forward based on the initial scope to ensure there is a common understanding of the rationale and aims of the project. This includes planning how quality is achieved and the subsequent work will be conducted. The level of risk for the project needs to be determined at this point.
Project organisation is determined as an essential task in the project start-up activities. The roles are assigned (investment decision maker and other key roles); project management responsibilities assigned and the project team assembled. If required, the project board members are nominated at this point. Delegated authority for each role is determined and reporting arrangements confirmed, to ensure that everyone knows what is expected of them and that the routes for reporting are clear. Corporate management should confirm their formal approval before the project continues and work begins.
Successful delivery toolkit, the Office of Government Commerce – © Crown Copyright 2009