The initiation phase begins with an idea for a project. No budget is yet available for the project. The goal of this phase is to write a project plan according to which internal or external financing can be requested.
Activities in the initiation phase
- Elaborate the concept.
- Examine the base of support.
- Contact possible partners.
- Investigate funding opportunities.
- Prepare an initial global estimate of the control factors for the project.
- Prepare a concrete estimate of the control factors for the definition phase.
- Establish project boundaries.
- Prepare a project plan.
- Apply for funding or establishing contract agreements with possible customers.
Output of the initiation phase:
- Approved and funded project plan
- (Possible) contract with customer Operations/Decisions:
- (Prospective) project leader
- (Possible) customer
If possible, installment financing is preferable to lump sum financing following the initiation phase. For installment financing, a relatively small amount of funding for the operations of the definition and design phases is requested during the initiation phase. Depending upon the outcome of these phases, a second request for funding for the rest of the project is made at the end of the design phase.
Wouter Baars has a Master of Science degree in Industrial Engineering and Management Science. He has been a project manager for several years for The European commission, Waag Society, KPN (Dutch telecom provider) and many smaller organizations. He is specialized in creative projects such as serious game development, e-learning and software development. Currently he is teaching project management and coaching organizations that are working on their project management. More info on his work: www.projectmanagement-training.net.
Originally published by DANS – Data Archiving and Networked Services – The Hague