Project Timeline – A Project Management Chart
Project Timeline – A Project Management Chart
By SmartDraw.com
Timelines are meant to show the steps of a process or project over a certain period of time. They don’t show very much detail, but they do make it easy to see when each step of the process must be completed. They shouldn’t be used to tell individuals what they need to do to reach the completion of the project; instead they show when deadlines for various segments of the process or project.
Typical Uses
Timelines show a broad overview of a certain project or process and are especially useful when there is a project with many different aspects that must be completed by a certain time. It can have many different deadlines and will simplistically show when each group or individual must have his or her part completed. It can also be used to show when different steps of a process will occur.
Best Practices
Identify the purpose. Determine what project or process you are making a timeline for.
Make the timeline. Decide when your project or process begins and when it must be completed. Make a horizontal line in the center of your page. Place the start date at the beginning and the end date at the end.
Divide the timeline. Depending on your dates, divide the timeline up into reasonable sections using small vertical line segments or dashes and labeling each as what it is. (For instance, if your timeline covers a year you may want to divide it into months, for a day it should be divided into hours, and for a century, into decades, etc.)
Change time. To show an unequal lapse in time, for instance, if you wish to skip 20 years if nothing pertaining to your timeline occurred at that time, you can use a zigzag line in the middle of the timeline to show this.
Add events. Place small circles along the line wherever an event takes place or a task must be completed. Then attach a vertical line and extend it from the dot up or down, whichever way has more room, and write the event or task due at the end of the line. You may choose to place a rectangle around the event or just leave it as it is.
Add visuals. Use pictures to further illustrate the event or task on your timeline. This can add clarity and appeal.
Don’t deviate. In order for a timeline to be useful it must be adhered to. If you miss deadlines or put things off then it was a waste of time to create it in the first place so be sure to stick to it.
About SmartDraw.com
SmartDraw.com is the creator of SmartDraw, the world’s most popular business graphics software and the first program that makes it possible for ordinary computer users to create presentation-quality business graphics in minutes. Each year more than two million people install and use SmartDraw and the company counts more than half of the members of the Fortune 500 as loyal customers.
Founded in 1994, SmartDraw.com is privately-held and based in San Diego, CA. In addition to SmartDraw 2008 for general business and home use, the company also offers SmartDraw Healthcare and SmartDraw Legal editions which include graphics and applications unique to their respective fields. For more information on the company or to download a free trial of SmartDraw, please visit www.smartdraw.com.
