Defining Real Project Success

Defining Real Project Success
By Lynda Bourne

There are at least three different criteria for success that can operate independently:

• Project Management Success
• Technical Success
• Business Success

Project Management success includes the ‘iron triangle’ of time, cost and quality (measured by meeting the specification) plus ‘stakeholder satisfaction’ including sponsors, steering committees, the project team, clients and others.

Technical success includes elements of stakeholder satisfaction (primarily associated with satisfied customers) and extends into the areas of integration, requirements met, and system use. Essentially this is a ‘capability focus’; technical success means the project deliverable could work in the way it was intended and was useable.

Business success focuses on the delivery of the intended benefits, including meeting business objectives and the continued operation of the business through the implementation or change over. Business success is value focused and is only measurable some time after the project has been completed.

Interestingly, studies demonstrate that creating a clear definition of ‘success’ during the early phases of a project contributes to achieving a successful outcome. The act of defining success and measuring success in a consistent way becomes a ‘self fulfilling prophecy’ provided it is supported by an improvement driven culture (ie not a blame driven culture).

Understanding what is really important in achieving a successful outcome helps the project team work with its clients and sponsors in an open and effective way that maximises ‘success’ for the organisation. This is a value focused approach that allows informed decisions to be made based on what really matters rather than basing all decisions on the simplistic criteria of time and cost.

However, achieving the type of culture needed to allow a broad definition of success requires the involvement of Boards and top level management in the process. Everyone needs to recognise the limitations of ‘project management success’ and shift the focus to ‘project success’ (ie the realisation of benefits to create value for the organisation). This is a business focus and only the business can actually realise the benefits by using the project deliverables effectively. Without effective ‘Top Management Support’ (TMS) the overall achievement of real success is unlikely because the key decisions needed to optimise value in the business are unlikely to be made without TMS involvement.

Dr. Lynda Bourne DPM, PMP.

Lynda is the Managing Director of Stakeholder Management Pty Ltd. This business is focused on improving the capability of organisations to effectively manage their stakeholder relationships to the benefit of both the stakeholders and the organisation’s projects. She is also the Director of Training with Mosaic Project Services Pty Ltd, where she is responsible for the development and delivery of OPM3, PMP, CAPM, Stakeholder Management and other project management training.

Lynda is a recognised international author, seminar leader and speaker. She is a SeminarsWorld® presenter and an accredited OPM3 ProductSuite Assessor and Consultant who has led a number of commercial OPM3 ProductSuite assessments.

She graduated from RMIT University Melbourne as the first professional Doctor of Project Management in 2005. Her research on defining and managing stakeholder relationships has lead to the development of the Stakeholder Circle® tool set and the SRMM® maturity model. Lynda blogs regularly on the Mosaic Projects blog.