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Planning Phase – Risk Management Plan

Planning Phase – Risk Management Plan (#3 in the series Planning Phase)
By Michele Berrie, Queensland University of Technology

Projects are by their nature dynamic and risks, as well as their ratings, will change as the project progresses. New risks, unidentified in the early stages, often emerge over time. Therefore, the project manager should review the Risk Management Plan (RMP) regularly and make changes and additions. The evolving RMP through the execution of a major project should be included as part of steering committee meeting papers. For all projects, a review of high risks, otherwise notable risks and changed risks should be specified in the Project Status Report.

A typical overview of the Risk Management Process outlined by the RMP is as follows:

  1. Establish the context: start the risk management process with a clear understanding of the operating environment. In establishing the context it is essential to identify and scope all influences (internal and external) which may reasonably impact your organization.
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Planning Phase – Project Plan and The Work Breakdown Structure

Planning Phase – Project Plan and The Work Breakdown Structure (#2 in the series Planning Phase)
By Michele Berrie, Queensland University of Technology

Project Plan

The Project Plan is a document that describes and brings together the components of a project. In effect, the Project Plan is the guidebook for all to the project. All aspects of the project should be covered, although the level of detail depends on the size of the project.

Work Breakdown Structure

The Work Breakdown Structure (WBS) is a foundation document in project management and all projects should contain at least a high level WBS that shows the main project products or phases with the main tasks. Then, the WBS can provide the basis for planning and managing the key areas of the project. Risks and costs may be referenced against the WBS, as well as time frames and milestones.

Project plans for larger projects should develop multi-level WBSs. Read the Complete Article

Initiating Phase – Feasibility Study Request and Report

Initiating Phase – Feasibility Study Request and Report (#5 in the series Initiating Phase)
By Michele Berrie, Queensland University of Technology

Feasibility Study Request

The Project Proposal Template may be used to request funding to conduct a Feasibility Study, which in turn is used to provide an analysis of the objectives, requirements, and concepts of the proposed work, including justification, schedule, and deliverables. Its main purpose it to determine the technical and financial viability of a proposed change as well as to assist in identifying or clarifying activities, cost, timeframes and/or requirements (system and/or business). During the analysis, the objectives of the proposed work are defined based on the needs identified.

Depending on the project, the Feasibility Study may be Stage 1 of a large project. The Feasibility Study may also be used to conduct a preliminary part of project where it is unclear how to quantify the resources or if the product/system/process to be implemented needs to be identified before progressing to complete a Project Proposal. Read the Complete Article

Project Phases

Project Phases
By Michele Berrie, Queensland University of Technology

The Project Management Body of Knowledge divides the project into five standard phases. Each phase has associated processes (activities), and sometimes the phases overlap.

Initiating Processes – Preparing a notification followed by a project proposal, then, gaining approval and reserved funding for the project. The end to end life of the project must be taken into account at the proposal stage, for example, recognising that the information for an Activity Completion Report at the end of the project should be considered at the proposal stage and throughout subsequent stages of the project.

Planning Processes – Defining and refining objectives, preparing the Project Plans and associated sub-plans for running the project, then gaining final allocation of funding.

Executing Processes – Implementing the Project Plans; coordinating people and other resources to carry out the Project Plans. Typically, this is the longest phase of a project. Read the Complete Article

Project Initiating Process

Project Initiating Process (#3 in the Hut A Quick Guide to Project Management)
By Manjeet Singh

This hut assumes that your project has already been selected, and that a Project Charter has been produced. A Project Charter is generally a document that provides a short description of the project and designates the Project Manager. Sometimes a commercial contract also leads to the initiation of project especially in firms specialized in providing professional/consulting services.

Your project has been selected, and you have been appointed as the Project Manager. You should now use the Project Charter or commercial contract, to get the wheels spinning in motion. At the minimum your Project Charter should:

  • Designate you as the Project Manager with the authority to use resources to bring the project to completion — this is formally done by the project sponsor/main stakeholders.
  • Provide a short description of the result, outcome, product or services to be produced by the project.
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Project Integration Management

Project Integration Management
By Mithun Sridharan

Integration is concerned with effectively integrating the various project management processes that stem from the project management process groups to accomplish the project objectives. As humans, the most difficult thing for us to do is “CHANGE”, be it projects or operations. The Project Integration is an effort that helps formulate strategies to this transition and make the changes go smoother for all concerned.

Project Integration gives the project a clearer picture of where the project is actually heading towards. It also encompasses documenting what changes need to take place in the methodology, in the work flow, user job roles, etc. This is by and far, the most important role on any project.

The seven processes are:

  1. Develop Project Charter: Developing the Project Charter initiates the project. The derived project charter approves the project and gives the project manager the authority to act and apply organizational resources to the project.
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