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Think You’re Cut Out for PM in 2016? Take This Quiz!

Think You’re Cut Out for PM in 2016? Take This Quiz!
By Joel Roberts

Are you sure you are ready for the challenges 2016 will bring to project management? PM is not immune to the technological revolution that is shaking other departments for a few decades now. There are definitive changes to follow as 2016 progresses and many of them can be the difference between projects’ life and death. Take this short 5 question survey and see if your company will be able to cope with these changes.

Survey

Are employees bringing their own devices to work lately?

  1. Yes, all employees use mix of integrated devices to work on company projects
  2. Some employees work on their personal laptops/tablets/phones
  3. No, they are using company provided computers

Have your project plans migrated to the cloud/company owned server yet?

  1. We are using cloud services for storing MS Project plans
  2. We are using own server
  3. We currently do not have a shared file storing solution in place

How are project management teams organized in your company? Read the Complete Article

4 Huge Problems that a Resource Planning Tool Solve

4 Huge Problems that a Resource Planning Tool Solve
By Patricia Goh

For the communication, ease-of-use, integrations and accessibilities, you are not only taking better care of your business but also taking better care of your employees. The best part is that it doesn’t stop here, with the constant development of technology, you are looking at more and more issues being addressed by your trusted resource planner.

Significant Improvement by PM software

Figure 1: Significant Improvement by PM Software

Infographic Data

This infographic shows the relationship between success and project management softwares. It is found that 77% of companies use project management softwares and 87% of high-performing companies use project management software. The business aspects significantly improved by project management software are team communication, final product quality, project that met budgets, projects that met deadlines and customer satisfaction. The distribution of these aspects are quite even, with team communication taking up 23.42%, final product quality, project that met budgets and project that met deadlines at 19.82%, and customer satisfaction not too far off at 17.12%. Read the Complete Article

How to Choose Project Management Software

How to Choose Project Management Software
By Claudia Vandermilt

Trying to manage all the moving pieces of a complex project using pen and paper can prove problematic. In the worst case scenario, deadlines are missed, critical tasks are overlooked and the entire undertaking gets sidelined before it even gets off the ground. That is precisely why project management tools have come into existence to help managers plan out, execute and oversee all aspects of the project management process from beginning to end.

Project management tools are designed to help enable easier oversight of each task involved in a complex project so managers can ensure on-time completion of all related tasks, balanced workloads for staff and sound time management. They are meant to enhance efficiency while ensuring that no detail is left unattended.

Project management software is not all alike, however. Managers seeking to invest in tools to help them better oversee large projects should take four main points into consideration when reviewing the options to determine which tools are suited to their needs:

Planning Abilities

Having the ability to carefully map out an entire project from beginning to end with all required tasks included is the hallmark of a solid project management program. Read the Complete Article

3 Signs Your Productivity Problems Are Linked to Poor Collaboration

3 Signs Your Productivity Problems Are Linked to Poor Collaboration
By Richard Lepsinger

Anyone who has worked on a project that involved leaders from multiple departments or functions knows how quickly progress can come to a halt.

When various staff across different departments and locations are focusing on inconsistent requests and tasks from various leaders, the process can become messy, counterproductive and cumbersome. This lack of collaboration can hinder the execution of your product or service and ultimately impact your profit.

How can you tell if your company has a collaboration problem? Here are three key symptoms.

  • Misaligned Goals

    The marketing director and sales director often find themselves at odds regarding what metrics they use to measure success. If the marketing director is tasked with boosting brand awareness and engagement, he’s going to put a greater emphasis on the things that show results for him, such as producing and sharing a popular video.

Read the Complete Article

The Power of Collaboration or How to Get Traction in 3 Easy Steps

The Power of Collaboration or How to Get Traction in 3 Easy Steps
By Gail Severini

Have you ever found yourself struggling with a big idea, an analysis or a report?

As in: parts of it are clear in your mind but there are gaps and gray areas?

Sometimes I can get traction (make progress) by doing a “brain dump”, i.e. just get the ideas on paper or a white board then re-arrange them by editing. Sometimes I need a “jump start”.

Sometimes, when there are a lot of ideas which are not particularly well defined or prioritized that is more challenging (especially when I am under pressure to produce quickly).

My first “go to” approach, if I am working alone, is to find a thought partner, i.e. someone who thinks similarly (not the “same” but can flex between leading and following) and is always prepared to debate, extend and build together. Read the Complete Article

In Product Development, Project Management Builds on Process

In Product Development, Project Management Builds on Process
By George Ellis

I’ve been spending a lot of time looking at project management tools and some of them are very cool. Tons of collaboration. Great mobile connectivity. Attractive, intuitive user interfaces. But very few of them tie to process. And that’s unfortunate because project management should be built on a foundation of process. Why? Lots of reasons.

Process tells you what your organization does under normal situations—we call it “standard work”. For example, when do you decide if you’re going to go for a patent? At what points do the developers connect with the manufacturing team? What steps do you take so quality levels with be acceptable when the product goes to the factory? If you don’t have process, you reinvent the wheel every time you plan a project. And so does every project manager in your company. Of course, process isn’t meant to be enough to do all your planning—not by a long shot. Read the Complete Article

No Ticket, No Party: 7 Benefits of Using Project Management Tools

No Ticket, No Party: 7 Benefits of Using Project Management Tools
By Cristina Santamarina

As project managers, we love issue and project tracking software like Basecamp, Redmine, JIRA and the long list of similar applications that let us put our noses in your work. We see them, too many times, as the panacea for miscommunication or project scope creep.

This would be so great, if only other parts involved in the project (developers, designers, testers, product owners, business managers and the long list of roles that usually get the real shit done) had the same feelings towards these tools. The truth is, they don’t.

Working with these systems is, for many of them, ‘not my job’. Small tasks are usually managed out of our systems, developers forget to put their tasks ‘in progress’, product owners omit part of their requirements and communicate them by email, and managers just drop by people’s desk to change deadlines, merciless! Read the Complete Article

Social Media and Project Management

Social Media and Project Management
By Michelle Symonds

In their infancy, social media networks were predominantly used by the public to communicate their personal news to each other. However, social media is now a vital part of running a business. Most businesses now use at least one social network platform. They use these to promote their business, market their products or services and to keep clients and customers updated with their latest news and information. They are also used in-house for the purpose of collaboration and communication.

As such, using social media is part of the role of a project manager. It is also a relatively recently added topic on project management courses as the need for project management training in this area is now recognized. If social communications are part of your role, then you may be wondering what the future holds in this arena.

Networks

As social media is constantly changing, it is difficult to make too many predictions about the future. Read the Complete Article

Simplify Collaboration Within Your Project Management Software

Simplify Collaboration Within Your Project Management Software
By Keith Cawley

One of the biggest challenges enterprise companies face in project management is encouraging and facilitating internal collaboration.

Many project management software solutions have extensive features built in to help ease some of these issues, regardless of whether your team is located locally or across the globe.

It’s worth noting that these features are more common in cloud-based PM solutions than in locally-installed ones. However, unless your business has specific security regulations that prevent project-details from leaving your company (or being accessed remotely), cloud-based solutions generally offer greater flexibility and feature-sets.

Here are several ways your PM solution can help your internal collaboration efforts.

Document Sharing

One of the biggest benefits of using a cloud-based project management solution is the ability to easily upload and share documents and files associated with a particular project. This greatly reduces – or potentially even eliminates – the need for team members to email documents from one person to another. Read the Complete Article

12 Most Striking Benefits of Using a Project Management Software for Business Projects

12 Most Striking Benefits of Using a Project Management Software for Business Projects
By Sharon Thomson

The success and failure of a business in its projects, depends a lot on how it handles them. If it sticks to the traditional approach of holding meetings, sending emails, discussing graphs and charts, etc… then their chances of success decrease as these traditional methods consume a lot of time and resources, and add up to the costs and are less flexible. So quality planning and organization over projects cannot be achieved through them.

Their limitation is that they are unable to properly and timely track any inconsistencies in a project which affects the quality of its deliverables, causing delays or project failure. Once a project gets affected, the damage cannot be undone.

So it is better to adopt such tools which allow timely identification of issues and risks in projects and facilitate their prompt and firm rectification. Read the Complete Article

Recommended PM App

Recommended PM App

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