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WEB APP OF THE MONTH - September 2018

Design:4.2 Stars (4.2 / 5)
Features:4.4 Stars (4.4 / 5)
Stability:5.0 Stars (5.0 / 5)

AceProject is a full-featured and easy-to-use project management system that is trusted by thousands of co-located and distributed teams for project planning, tracking and online collaboration. Powerful solution at a competitive price. Visit now!

Looking for Software Alternatives to Trello?

Not everyone is happy with Trello. To be frank, Trello frustrates some people because it doesn’t have all of the features as most Trello alternatives do. I’m talking about features that most project managers will tell you they need and cannot survive a project without. Trello does NOT have the following features:

  1. Subtasks
  2. Task Dependencies
  3. Multi-Board Reporting
  4. Export to Excel
  5. Workload Reports
  6. Cost Tracking
  7. Expense Tracking
  8. Time Tracking
  9. Import Microsoft Project Files

First Option – because your relationship is too strong – is to use an add-on to Trello. Our recommendation is Bridge24 for Trello. It offers a tabular view for task reporting, a Board view for all projects, numerous calendar views, exporting ability to Excel, support for custom fields, and more.

Second Option – say, “adiós” Trello, it’s been fun but I need more than what you can give me. Then, start looking for an Asana alternative like AceProject. Read the Complete Article

Looking for Software Alternatives to Asana?

Not everyone is happy with Asana. To be frank, Asana frustrates some people because it doesn’t have all of the features as most Asana alternatives do. I’m talking about features that most project managers will tell you they need and cannot survive a project without. Asana does NOT have the following features:

  1. Gantt Charts
  2. Export to Excel
  3. Workload Reports
  4. Cost Tracking
  5. Expense Tracking
  6. Time Tracking
  7. Additional Languages
  8. Import Microsoft Project Files

First Option – because your relationship is too strong – is to use an add-on to Asana. Our recommendation is Bridge24 for Asana. It offers a tabular view for task reporting, a Board view for all projects, numerous calendar views, exporting ability to Excel, support for custom fields, and more.

Second Option – say, “adiós” Asana, it’s been fun but I need more than what you can give me. Then, start looking for an Asana alternative like AceProject. Read the Complete Article

Looking for Software Alternatives to Basecamp?

basecamp-logoNot everyone is happy camper at the “basecamp”. To be frank, Basecamp frustrates some people because it doesn’t have all of the features as most Basecamp alternatives do. I’m talking about features that most project managers will tell you they need and cannot survive a project without. Basecamp does NOT have the following features:

  1. Subtasks
  2. Task Dependencies
  3. Gantt Charts
  4. Kanban Boards
  5. Export to Excel
  6. Workload Reports
  7. Cost Tracking
  8. Time Tracking
  9. Import Microsoft Project Files

First Option – because your relationship is too strong at the camp – is to use an add-on to Basecamp. Our recommendation is Bridge24 for Basecamp. It offers a tabular view for task reporting, a Kanban view, numerous calendar views, exporting ability to Excel, and more.

Second Option – say, “adiós” Basecamp, it’s been fun but I need more than what you can give me. Then, start looking for a Basecamp alternative like AceProject. You can also look at this Top 3 Software Alternatives to Basecamp. Read the Complete Article

Why You Should Be Using a Gantt Chart (Free Gantt Chart Template)

Gantt charts can get a bad rap these days in some circles. Maybe it’s because they are associated with Waterfall in an age where so many are talking about Agile (for better or worse). Or maybe it’s because they’re just old. The fact is, Gantt charts have and will continue to persevere for a reason; they are the best way to visualize tasks or events in a chronological timeline. Many teams are rediscovering the value of Gantt charts for Agile, outside of Waterfall.

Below is a zoomed-in image of the example Gantt chart.

why-you-should-be-using-a-gantt-chart

Benefits of using a Gantt chart

To give you a clearer idea of what Gantt charts can do for your next project, here are 6 known benefits from using Gantt charts to manage your project:

1) Peace of mind

Laying out all the steps, and how they connect, give you a level of comfort in hitting your deadline or goal. Read the Complete Article

Conflict Management: 6 Tips to Successfully Manage Disagreements

conflict-management-6-tips-to-successfully-manage-disagreements-at-workWorkplace conflict comes with the territory. In any setting where different personalities are required to work together, you expect disagreements to arise. However, this doesn’t mean that petty disagreements should be allowed to grow unabated. Disagreements can be caused by opposing personalities, power struggles, role conflict, ego and pride, and performance discrepancies among other issues.

The Cost of Workplace Conflict

Leadership and conflict will always go hand in hand and as an effective manager, it is your duty to ensure disagreements are solved early before they blow up in your face. To lead effectively, you have to understand all pertinent issues around a conflict in order to resolve it. For starters, it is imperative to appreciate how conflict can bring down your business.

Take a look at some consequences of unresolved workplace disagreements:

  • Toxic workplace environment: Nothing is as frustrating as managing workers who can’t even talk to each other. Such an environment is plagued by gossip and sabotage.
Read the Complete Article

How to Draft a Stakeholder Communication Plan

how-to-draft-a-stakeholder-communication-planThe truth is that there are quite a lot of things that you would need to take into account when you manage a project. Even though a stakeholder communication plan isn’t always necessary, for long-term and heavy projects you are most certainly going to need to have one. With this in mind, we would like to go through a few things that you might want to take into account in order to be able to create one from scratch which meets the expectations of the stakeholder and fulfills its overall requirements and expectations. Let’s go right ahead and take a look.

Identify the need for communication

This is rather obvious but it’s particularly important. Your client and all of the stakeholders need to be well aware of the fact that you are incredibly concerned with their critical opinion and that breeds the need for transparency and communication. Upon doing so you are instantly gaining their trust and that’s generally one of the most important things that you would have to do in the first stages of the project. Read the Complete Article

Conducting Successful Gate Meetings

Conducting Successful Gate Meetings
By Dave Nielsen

Projects don’t arrive at their conclusion perfectly executed and delivering all the benefits promised in the Business Case, at the advertised cost. They must be measured along the way to ensure they are developing to plan. Our project management training (especially our PMP Exam preparation training) provides us with a variety of tools to measure project progress against schedule, budget, requirements, and quality goals. The most critical of these for demonstrating your project’s successful progress is the Gate Meeting. These meetings are variously called Phase Exit Reviews (by our PMP Exam preparation training), or Business Decision Points.

Whatever your organization calls your meetings, these are the points at which all the project stakeholders will determine whether your project is on track to meeting the organizations expectations for it. This article should provide you with some useful information, tips, and tricks to ensure that your meetings are successful. Read the Complete Article

Requirements Traceability Matrix – RTM

Requirements Traceability Matrix – RTM
By Tom Carlos (PMP)

Defining the RTM

The Requirements Traceability Matrix (RTM) is a tool to help ensure that the project’s scope, requirements, and deliverables remain “as is” when compared to the baseline. Thus, it “traces” the deliverables by establishing a thread for each requirement- from the project’s initiation to the final implementation.

The RTM can be used during all phases of a project to:

  • Track all requirements and whether or not they are being met by the current process and design
  • Assist in the creation of the RFP, Project Plan Tasks, Deliverable Documents, and Test Scripts
  • Help ensure that all system requirements have been met during the Verification process.

The Matrix should be created at the very beginning of a project because it forms the basis of the project’s scope and incorporates the specific requirements and deliverables that will be produced.

The Matrix is considered to be bi-directional. Read the Complete Article

Deliverable-based Project Schedules: Part 1

Deliverable-based Project Schedules: Part 1 (#1 in the series Deliverable-based Project Schedules
By Thomas Cutting

People build many different types of project schedules. There are the massive checklist and the one liner varieties. I’ve seen them with Phases, Activities, Tasks, Sub-Tasks, Sub-sub-tasks and sub-sub-sub-tasks. Some have randomly bolded Milestones and still others fail to communicate anything.

For projects that span more than a couple of months and a handful of individuals, a deliverable-based project plan offers the best way to track and report on it. Over the next several entries we’ll look at:

  1. Definitions
  2. Work Breakdown Structure (WBS) – what it is and how to use it
  3. Creating the Schedule
  4. When is enough too much?

Definitions. Since there are 3 words there are obviously 5 definitions that we need to review.

Deliverable – pre-defined, tangible work product. This could be a report, document, web page, server upgrade or any other building block to your overall project. Read the Complete Article

Relationship vs. Task Oriented Management

Relationship vs. Task Oriented Management
By Thomas Cutting

Within project management there are two main types of personalities: Relationship oriented and Task oriented. It is fairly easy to tell the two apart. Aside from having a detailed project schedule, the Task oriented manager has a separate list of things they need to accomplish today and they feel great when all of them are checked off. The Relationship oriented manager’s schedule is really a guideline and they are more likely to have a list of people to call today.

Relationship Oriented managers are great at building a cohesive team. When planning out projects they take in the big picture and appoint people or groups to handle the details. Consensus is a major tool in their arsenal. One of the first artifacts they put together is an org chart and inevitably there is a spreadsheet with contact information posted close at hand. It probably even has birth dates written in. Read the Complete Article

Recommended PM App

Recommended PM App

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